2019 - Project Management for Non-Project Managers

Overview
Project management is the art and science of getting results by following a roadmap laid down to turn customers desires into concrete products and services by following established procedures in a defined sequence. The Project Management Institute brought active practitioners together to produce the Project Management Body of Knowledge, PMBOK, which is used around the world on all sorts of projects of varying sizes, with or without software support tools.
PMBOK definition: A project is a temporary endeavor undertaken to create a unique product or service. It is temporary because every project has a definite beginning and a definite end. It is Unique because the product or service delivered is different from others. Organizations use projects to achieve their strategic needs, which cannot be attained through normal operational means.
Dr. Joseph Juran, a founder of the quality movement, provides another definition:
A project is a problem scheduled for solution. The key to a successful project is beginning with a clear definition of the business problem: What is the gap between what we have and what we want?
Why should you Attend
In today's world, many operations once performed by specialists are assigned to non-specialists as 'projects.' However, most professionals have not received training or tools to help them manage projects efficiently and effectively. The 'project' is added to an already full schedule, major decisions have been made elsewhere, and you have no 'team' to carry out the work.
Many projects fail because they have no focusing definition, which leads to scope creep, missed deadlines, and blown budgets. More time is consumed in solving these problems and firefighting. Risks and contingency plans are often ignored.
Without the basic tools of project management, people focus on a series of tasks and a To-Do list. Priorities get missed in favor of someone else's urgent agenda. More time is lost chasing down information and reinventing the wheel. Without the formal discipline of project management, it's hard to accomplish what is necessary and keep all your stakeholders satisfied.
Avoid these predictable pitfalls, use project management basics and bring your projects in successfully, efficiently, and effectively with results the stakeholders want.
As a result of this educational program, Non-Project Managers will be able to:
Plan, execute, and manage projects more effectively and efficiently
Solve business problems
Minimize risk
Continuously improve project results
Use PM tools optimally
Areas Covered in the Session
Context for Project Management
What are projects and where do they fit?
Our strengths and challenges managing projects as Non-Project Managers
Project success factors and pitfalls
Projects vs. operations
Project Management Processes
Apply Process Model and Chain of Processes to projects
Understand Project Management process and project phases
Project Initiation
Articulate project Business Problem
Make the Business Case :
Making Project Go/No-Go decision
Perform Stakeholder analysis
Publish Project Charter
Planning and Scheduling
Elicit Requirements
Communicate and manage conflict effectively
Analyze scope, constraints, assumptions
Create Work Breakdown Structure and tactical plan
Sequence activities optimally with Logic Diagram
Manage the Critical Path
Schedule, assign responsibility, and track
Cost Management
Estimate Costs
Define budget and tracking
Risk Management
Define risks, qualitatively and quantitatively
Use SWOT Analysis
Develop Risk Impact Matrix
Track and manage Risk; Escalate Risk Proactively
Human Resource and Communication Plan
Develop Role and Responsibility Plan; Create RACI diagram
Create Staffing Management Plan
Define Project Team structure
Develop Management Communications Plan
Create Training Plan
Project Execution, Monitoring, and Control
Define What and how to monitor; scope, schedule, cost, quality
Capture actual results for scope, schedule, cost, quality
Conduct Project Reviews
Project Closure
Capture Best Practices
Apply Lessons Learned for continuous improvement
Who Will Benefit
This program is designed for Leaders or Staff who must manage projects as part of their Responsibilities and are not full-Time Project Managers or Seeking Certification as a Project Manager
Managers of Project Managers will also benefit
Speaker Profile
Rebecca Staton-Reinstein, Ph.D., president of Advantage Leadership, Inc. has managed projects as diverse as development of artificial organs, Section 8 Housing computerization, alternative high school establishment, and evaluation of special education programs for the state. She has developed and delivered PM training programs for the American Management Association, Hong Kong Productivity Council, SGS International (agency inspecting all goods transported across international borders,) State of North Carolina, private clients, webinar providers, Information Technology companies, and others, including programs for non-project managers, executives, and others.