75 2014 - Strategies for Preserving Records with Long Retention Times

Instructor: Charlie Sodano
Description:
The creation of critical information is now mostly being performed by utilizing commercially available software. Computer hardware as well as software continues to evolve and change rapidly. Many files that were created as little as 10 years ago are not easily viewed with contemporary hardware and software.
Most computer files are susceptible to unwanted modification by unauthorized personnel. This casts doubt into the authenticity of a record that was created in the past. In addition, since it is common to have multiple copies of a record stored within a repository, there often is no way to identify a version that is the sought after critical record.
Why Should you Attend:
Specific electronic records may be needed in the future to satisfy regulatory or legal actions. Failure to produce records that not only have been protected from alteration, and are readable, can result in severe government penalties or loss of a legal suit. There is no way to guarantee that a particular file format or storage media available today will be viable in the future, despite the claims of various vendors and standards organizations. The only option available is to plan a systematic migration at specified time intervals and take steps to preserve the viability and authenticity of the records.
Objectives of the Presentation:
Review of Records Management fundamentals
Brief history of computer storage media and file formats
Identification of potential shelf life of media and file formats
Preserving authenticity during migration
Strategies for records migration having 10 years perceived shelf life
Strategies for records migration for 50 years or more perceived shelf life.
Who can Benefit:
Research & Development Professionals
Records Management professionals
Legal team
Information Technology professionals
Senior Management Executives
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