HIPAA Omnibus 2013 - Revising Privacy Practices to Meet HIPAA Omnibus Requirement - Webinar By MentorHealth

Overview: New changes modifying the HIPAA Privacy and Security Regulations have gone into place to meet the privacy and security mandates within the HITECH Act in the American Recovery and Reinvestment Act of 2009, as implemented in the HIPAA Omnibus Update rule published January 25, 2013.
Covered entities that use electronic health records (EHRs) will need to meet new access and disclosure rules. New regulations around the release of electronic records have created new burdens that your EHR and your medical records department must deal with. And if you are required to have a HIPAA Notice of Privacy Practices, you will need to update that to show all the new rights that patients will have, such as electronic copies, new rights to restrict disclosures, and much more.
Electronic records have new demands placed on them, in both providing access and in restricting some disclosures of health information ? the electronic age in health care brings new obligations to serve individuals as well as manage health information for healthcare professionals. We will discuss how disclosures must be restricted in an EHR and review the various ways patient records can be supplied electronically.
The new regulations will be reviewed and their effects on usual practices will be discussed, as will what policies need to be changed and how. We will show what policies and evidence you need to produce if you are audited by the HHS Office of Civil Rights. Now that there is a legislative mandate to audit compliance, you need to be prepared to respond to audit requests.
Not only are the compliance rules changed, but the enforcement rules have changed, with a new four-tier violation schedule with increased minimum and maximum fines, and mandatory fines for willful neglect of compliance that start at $10,000 even if the problem is corrected within 30 days of discovery. Violations that are not promptly corrected carry mandatory minimum fines starting at $50,000 and can reach $1.5 million for any particular violation. And any reports of willful neglect are required to be investigated under the law. Even violations for a reasonable cause or with reasonable diligence taken are subject to penalty. We will discuss what is necessary to avoid penalties and make sound compliance decisions.
Whereas the former practice of USDHHS has been to audit compliance only in instances where a violation was reported, the law now requires USDHHS to conduct a regular HIPAA compliance audit program. The new audit program is being renewed in 2014, with a new focus based on the experience learned in prior audits. With the far-reaching changes in the rules and the new enforcement and penalty levels, it’s never been more important to review your HIPAA compliance and meet the new requirements.
This Webinar will help health information professionals understand what they have to do, and when, and what to keep in mind as they move forward, in order to be prepared for compliance with the new regulations. It will provide a comprehensive look at the changes in the rules and prepare attendees for the process of incorporating the changes into how they do business in their facilities.
Areas Covered in the Session:
The new regulations will be reviewed and their effects on usual practices will be discussed, as well as what policies need to be changed and how.
We will show what policies and evidence you need to produce if you are audited by the HHS Office of Civil Rights. Now that there is a legislative mandate to audit compliance, and a random audit plan under way, you need to be prepared to respond to audit requests.
The features that must be available in EHR systems and the questions to ask system vendors will be described. The processes for responding to requests for copies of electronic records and restrictions of disclosures will be related to the regulations that require them.
Learn how the new regulations change the way individuals have access to their records.
Find out about how Individuals can now request certain restrictions on disclosures that you must honor.
Learn about the new requirements for disclosers of health information to apply "minimum necessary" standards.
Find out about how new limitations on marketing and fund-raising may change how entities can reach out to individuals.
Learn all about how new audit and penalty requirements increase the need to make sure you are in compliance before HHS OCR knocks on the door.
Who Will Benefit:
Compliance Director
CEO
CFO
Privacy Officer
Security Officer
Information Systems Manager
HIPAA Officer
Chief Information Officer
Health Information Manager
Healthcare Counsel/lawyer
Office Manager
Jim Sheldon-Dean is the founder and director of compliance services at Lewis Creek Systems, LLC, a Vermont-based consulting firm founded in 1982, providing information privacy and security regulatory compliance services to a wide variety of health care entities.
Sheldon-Dean serves on the HIMSS Information Systems Security Workgroup, has co-chaired the Workgroup for Electronic Data Interchange Privacy and Security Workgroup, and is a recipient of the WEDI 2011 Award of Merit. He is a frequent speaker regarding HIPAA and information privacy and security compliance issues at seminars and conferences, including speaking engagements at numerous regional and national healthcare association conferences and conventions and the annual NIST/OCR HIPAA Security Conference in Washington, D.C.
Sheldon-Dean has more than 30 years of experience in policy analysis and implementation, business process analysis, information systems and software development. His experience includes leading the development of health care related Web sites; award-winning, best-selling commercial utility software; and mission-critical, fault-tolerant communications satellite control systems. In addition, he has eight years of experience doing hands-on medical work as a Vermont certified volunteer emergency medical technician. Sheldon-Dean received his B.S. degree, summa cum laude, from the University of Vermont and his master’s degree from the Massachusetts Institute of Technology.
MentorHealth
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