2020 - Creating an Effective and Efficient Travel and Entertainment Expense Reimbursement Policy

OVERVIEW
Just as the rest of the business world is evolving, so is business travel. There are services available today (and your travelers are already using them) that weren’t on the landscape five years ago. Does your travel policy address those issues? Do your employees know when and if they can use them?
Thinking that all your employees have good common sense and therefore you don’t really need a detailed travel and entertainment expense reimbursement policy can get your organization in trouble on two fronts. First, inevitably, there will be a few employees who have a very-skewed idea of what is reasonable when the company is paying. And secondly, if you don’t hold them accountable for their behavior and actions, the company could run afoul of the IRS by endangering the accountable plan status.
LEARNING OBJECTIVES
Identify how to create a plan that protects the organization while providing reasonable travel and entertainment accommodations for their employees
Describe best practices for sharing the travel policy
Differentiate best practices and how they apply to various policies
Recognize who sets the per diem rates
Identify what the travel policy should do regarding cash expenditures
Describe examples of worst practices for a Travel & Expense Policy
Recognize how to make your policy more user-friendly
Identify the most common approach to the number of expense reports employees should submit
Recognize the best practice for reimbursing employees for out-of-pocket expenses
Describe uniform enforcement of travel policy pay offs with a lower rate of problems
Identify the main reason most companies permit the use of Uber, Lyft and other ride hailing services
WHY SHOULD YOU ATTEND
In this session, attendees will learn how to create a plan that protects the organization while providing reasonable travel and entertainment accommodations for their employees.
AREAS COVERED
Overview- Why T&E Expenses Matter
Basics of a Strong Policy
The Policy Framework
Hotels, Meals and Travel
Effecting the Policy
Behind the Scenes (checking etc.)
Best Practice Approach
WHO WILL BENEFIT?
Accountants
Controllers
Accounting Managers
Auditors (internal and external)
Treasurers
CFOs
CEOs
Accounts Payable Professionals
Expense Reimbursement Staff
Payroll Professionals
Procure-to-pay Professionals
Travel Managers
SPEAKER
Mary S. Schaeffer is the founder of AP Now, a B2B organization focused on creating business intelligence around the accounts payable and payment functions. She has written 18 business books and is a frequent and popular speaker at both online and live events. Schaeffer has created a number of CPE self-study courses, customized training and online training events. She is the developer of the Accounts Payable Best Practice Certificate program.
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