2019 - Implementing Effective Purchasing Policies for Procurement Professionals

OVERVIEW
Implementing Purchase Policies can be a tricky job. Knowledge about the different elements that make up a standard procurement procedure is important, which help in implementing the policies. The topic will cover those looking to improve or change a current procurement policy or program and also for those starting from scratch.
LEARNING OBJECTIVES
Upon course completion, you will be able to:
Craft and edit an effective procurement policy or program
Layout an implementation plan that will improve outcomes
Perform a survey of who your customers are and then define their needs and abilities
Establish work-flow based on the procurement office’s internal requirements and needs of the customers
Draft internal forms such as purchase requisition, purchase order, change order, and vendor contracts
Initiate internal controls such as authorized signatures, levels of approval, etc
Review the technologies available to the customers and procurement staff
Develop a procurement manual for the purchasing office
WHY SHOULD YOU ATTEND
In this practical webinar, you will learn about the different elements that make up a standard procurement procedure. The topic will cover those looking to improve or change a current procurement policy or program and also for those starting from scratch. You will learn about technical areas to include in structuring a new or improved procedure or program and then will follow along on a real case study involving creating procurement manual for a funded program that did not have a customized manual for them to use. You will also learn of issues that come up and how to manage changes and keep procedures current.
AREAS COVERED
For existing procurement offices review
What is working and what isn't working in your current environment
Ask customers to provide feedback or a formal customer satisfaction survey
Meet with current stakeholders that use your procurement documents in their workflow
Meet with outside control agencies or departments that impact workflow
Based on the feedback layout an implementation plan that will improve outcomes
For new purchasing offices or new procedures review the stake holders and their needs
Do a survey on your customers (Who they are?) and then define their needs and abilities
Establish workflow based on the procurement office's internal requirements and needs of the customers
Draft internal forms such as purchase requisition, purchase order, change order, and vendor contracts
Initiate internal controls such as authorized signatures, levels of approval, etc
Review the technologies available to the customers and procurement staff
Develop a procurement manual for the purchasing office
Case Study: Creating a Procurement Manual for a Grant-Funded Program
The rules which will have precedence?
Processing time limits
Bidding levels
Sample documents
Procurement levels and approvals
Single and sole source requirements
Changing procedures from paper-based to electronic workflow
Avoiding pitfalls in procurement policies
WHO WILL BENEFIT?
Purchasing agents
Staff involved in the procurement
Contract officers
Contract managers
Accounts Payable staff
Counsel staff
Finance officers
Budget officers
Central Receiving staff
Buyers
Business owners
Compliance officers
Corporate investigators and fraud examiners
Purchasing professionals
Accounting and Finance professionals
Controllers
Internal auditors
Contractors
Risk managers
Legal department
Attorneys
SPEAKER
Kenneth M. Jones is a procurement specialist at SUNY Center for International Development. Kenneth has over 30 years of direct procurement experience. He has conducted regular seminars and workshops on public procurement. He is experienced in developing improved procurement practices. He is also a graduate of Schoharie Central School.
For more detail please click on this below link:
http://bit.ly/2mRHb7L
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